HR & Admin Assistant

Duties and Responsibilities:

  1. To implement all policies, activities, procedures, instructions as relevant and required by the QESH management system.
  2. To provide and demonstrate the leadership and commitment for the overall implementation of the QESH management system in the department.
  3. To take accountability for the effectiveness of the QESH management system in the department.
  4. To ensure that the QESH management system conforms to the ISO 9001, ISO 14001 and ISO 45001 standards in the department.
  5. To comply with client and applicable legal and other requirements.
  6. To take responsibility for prevention of work-related injury and ill health.
  7. Human Resource Functions
    • Assist with recruitment and interview process;
    • Providing tracking reports for the interview conducted and resume selected on bi-weekly basis.
    • Schedule meetings and interviews as requested by superior / HOD;
    • Monitor and updates staff medical benefits and claims and liaise with panel of clinics and Accounts Department for billings and payment purpose;
    • Plan, coordinate and participate in career day activities;
    • Build good work relationship and liaise with department head, recruitment agent, government bodies and relevant bodies on all recruitment activities;
    • Assist to prepare post-mortem report on activities/programmes carried out.
    • Assist in addressing all employee inquiries and/or grievances especially those related to division/department in a quickly and professional manner;
    • Maintain open lines communication ensuring that essential information from all levels of the organization is transmitted to help employees do their work and be clear on expectations;
    • Assist to develop an employee-oriented company culture that emphasizes quality, continuous improvement and high performance;
    • Assist to conduct HR Audits which include visiting relevant outlets.
    • Assist to plan and control the documents within the division to ensure standardization and uniformity.
    • Assist to continuously review and update existing forms and documentation within the division.
    • Conduct reference checks;
  8. Payroll
    • Assist in the checking of calculation of payroll for general workers and operator.
  9. Prepare, maintain, update and submit reports timely.
  10. To manage and control environmental, safety and health practices at head office.
  11. To undertake any and all other duties and responsibilities as so instructed by the superior.

 

Requirements:

  1. Degree/Diploma in Business Administration / Professional or equivalent.
  2. Minimum 1 years working experience in construction industry and 1 years in managerial position.
  3. Knowledge and experience human resource and accounting.
  4. Good interpersonal and communication skills.

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